Agenda and draft minutes

No. Item


Welcome and Apologies


The Chair, Cllr Richard Searl, welcomed everyone to the meeting.


Apologies were received from Cllrs Brown, Evans and Matthews.


Declarations of Interest


There were none.


Police Report

(i) To receive local PACT update from South Wales Police


Police Sergeant Edmunds attended the meeting. Seargeant Edmunds advised that himself or the Inspector would attend the meetings going forward, in the absence of a PCSO or Police Officer.


Cllr Jago raised that PACT meetings were organised in the past but nobody turned up and it was a waste of Police resources. Cllr Jago suggested that PACT could be incorporated to Community Council meetings as part of an Agenda item going forward. The Community Council could ask residents what their priorities are, then these could be an area that PCSO focusses on e.g. anti-social behaviour, motorbikes on the mountain. Sergeant Edmunds was happy to support this.


PCSO Gareth Perry provided the following PACT figures for the period 15th June – 9th July 2021:






21/6/21- Damaged house window.

1/7/21- Theft of parcel from doorstep.

4/7/21- Stolen Vehicle.

5/7/21- Shed burglary.



Anti-social Behaviour


1/7/21- Drug’s misuse and noise nuisance at a property.






11/6/21- Theft of scrap washing line from driveway.

19/6/21- Theft of bank card from property, numerous transactions made.

23/6/21- Theft of money from Trelewis Community Centre.

25/6/21- Theft from vehicle on Wimpy estate.

26/6/21- Stolen vehicle, Stormtown.


Anti-social Behaviour


No ASB for Trelewis.


A vehicle (yellow Ford Transit) has been brought to our attention with the driver acting suspiciously, slowing down and looking into gardens in the Bedlinog area. No reports were made to police, although this information has been submitted as intelligence by PCSO Perry.


Cllr Beard left the meeting at 18:34.


Sergeant Richie Edmunds left the meeting at 18:36.


Minutes of Previous Meeting


Resolved, Cllr Thomas proposed, and Cllr  Frayne seconded.


Matters Arising & Clerk's Report

(i) To discuss matters arising.

(ii) To approve payments for June 2021.


Item 132 – request for more bins in Stormtown, Trelewis – Cllr Jago advised that if there is a need, MTCBC can put them onto the schedule for collection. A small consultation with residents in Stormtown is required to understand where they should be sited, also residents need to report dog fouling, so MTCBC recognise the area as a hot-spot area.


Open recycling containers – recycling trolleys with fixed lids, are these going to be trialled in top Bedlinog and Trelewis. Cllr Jago queried this with MTCBC and advised that the original scheme for the trolleys was funded by WG and there were only enough trolley boxes for a trial in each ward. Feedback from residents was that they were difficult to store, residents did not want to carry them through their houses either. Blue bags are staying, and the design is going to be improved with extra Velcro. The Council are also trying bags with different weightings and residents can order the blue shower caps for the boxes.


RJ will promote the free shower cap covers on social media that can be ordered from MTCBC.


Cllr Ian Thomas advised that the Community Pay Back Scheme was approved at MTCBC Full Council so there will now be a 21k contract, that only works out as 2k per annum, per Ward, so MTCBC will need to look at allocation of resources for each Ward.


Signpost to Trelewis on the Mountain Road – Cllr Jago agreed this was a good idea - it can be installed but will need to be organised via Martin Stark, Engineers Department, MTCBC. The estimated cost would be £670 for purchase and installation. We would need to seek permission from Caerphilly CBC first as it is on their adopted road.


Item 135 – The planters and baskets have been installed within the community.


We have two benches left over – one for Bedlinog and one for Trelewis. Cllr Jago advised that it would be useful to have one at Bedlinog Recreational Ground for when parents are watching their children play rugby. Cllr Preston suggested one in Stormtown, Trelewis. It was agreed that we would ask residents where they wanted the benches placed.


RJ and Cllr Searl are now Co-opted Trustees of Bedlinog Miners Welfare Association, no official response from CISWO on the Community Council becoming the charitable trustees yet, but we can progress with some work. RJ and Cllr Searl are meeting St. John’s Ambulance at the Pavilion 13/07/2021 to discuss brining the building back into use. It was agreed to consult with the community as to whether they wanted the Tennis Courts to remain as they were or to be turned into a Multi-Use Games Area (MUGA) if funding allows.


RJ made enquiries with MTCBC regarding the old rugby fields at Nant Llwynog Park being used as a dedicated dog walking area – we need to provide a plan identifying the extent of land we are interested in, confirmation as to who will manage and maintain  ...  view the full minutes text for item 145.


County Councillors Report

(i) To receive an update from County Councillors Jago, Thomas and Colbran.


Cllr Ian Thomas advised that MTCBC is trying to improve the quality of services and approved the creation of a new Commercial Unit. The unit will look at how MTCBC can raise some money and improve finances - a Commercial Manager and two other staff to support the team will be appointed. MTCBC has also approved the appointment of a Tree Manager - there is a big problem in the borough called Ash Dieback and it will require resources put into it to control it, cut down affected trees etc. The newly appointed Tree Manager will oversee this over a 5-year plan.


Cllr Jago advised of the workshops that she has attended over the last month within MTCBC. Also, casework is very busy with day-to-day reporting of issues. There have been no referrals to the foodbank this month, so this is a positive sign. Cllr Jago is also supporting Trelewis Bowls Club with funding and Bedlinog RFC for future projects they have.


Cllr Jago asked if we could re-establish outreach in Bedlinog and Trelewis with Citizens Advice for a two-hour slot once a month – this will be explored when COVID restrictions allow.


Lots of residents are still having issues in respect of Rights of Way at Tyr y wen Farm. When COVID restrictions allow the Community Council will hold a workshop for the community and have a definitive map of where the Rights of Way are for the local area and ensure they are fully accessible – we can invite Beth Jones, Rights of Way Officer. We will try and organise this for September time – if restrictions allow.


Lots of residents still angry that toilets are not open all the time at Parc Taf Bargoed, this has been escalated to the Leader of the Council and will be raised with the parks department 13/07/2021.


The whole community has been sprayed with weed killer and a second spray will be carried out within the whole community - every single street will be done by end of August.


Gelligaer and Merthyr common project – going very well and they have planted 2015 trees so far across the common. Joint patrols are taking place with the Police and the Ranger.


The plans for the build of the pre-school have been submitted. The work is going out to tender by the end of July, and it is hoped to have a contractor appointed and ready to start in November 2021. Aiming for completion by May 2022.


Ebenezer Close, Trelewis - a few months ago there was an incident where the fire service was called to Trelewis Primary School but could not gain access. Fire Service took over an hour to gain access to the school because of the obstructions so bollards will be placed in the close to enable access and to ensure safety of the school children.


Bedlinog Fence on B4525 – contractor has obtained quotes; the local authority is having difficulty obtaining timber at the present time.


Inspection of playgrounds  ...  view the full minutes text for item 146.



(i) To note the update from The Big Lottery regarding the Community Fund Grant.

(ii) To note the update from Welsh Government in relation to an additional Allotment Grant.


We received a grant from The Big Lottery to the sum of £2500 to arrange a Summer Pantomime for the children of Bedlinog Community Primary School and Trelewis Primary School. Due to ongoing COVID restrictions and classes being limited to bubbles, The Big Lottery confirmed that this grant could be used to pay for pupils to attend The Climbing Centre. £1250 was paid to each school for this cost.


A further grant of 25k has been awarded to each Local Authority by Welsh Government specifically for allotments. The Community Council is successful in obtaining the full amount of grant – works for repair fencing and security lights at Bedlinog Allotments will take place. Part of the grant is to create new allotments also, so following a previous request for allotment beds to be placed behind Trelewis High Street car park, we will be able to proceed and conversation is ongoing with MTCBC about obtaining a licence for the land.



(i) To consider approval of the grant application from Bedlinog Rugby Football Club

(ii) To consider approval of the grant application from Taf Bargoed Angling Association

(iii) Cllr Frayne - To approve replacing the public refuse bin at the end of Station Terrace, Bedlinog


To consider approval of the grant application from Bedlinog Rugby Football Club:


The Community Council own the changing rooms so would need to maintain the building. However, three quotes will be required for the works.


Cllr Jago proposed that the cost of repair is paid pending the supply of three quotes. Cllr Frayne seconded. Resolved.


To consider approval of the grant application from Taf Bargoed Angling Association:


Cllr Jago proposed, Cllr Preston seconded. Resolved. £500 awarded.


Cllr Frayne - To approve replacing the public refuse bin at the end of Station Terrace, Bedlinog: Obtain reassurances from MTCBC for it to be emptied.


Cllr Searl proposed, Cllr Preston seconded. Resolved.


Date of Next Meeting


The next meeting will be held Monday 13th September 2021 at 6.15pm.


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