Agenda and draft minutes

Items
No. Item

251.

To Elect a Chair for the Council Year 2022/23

Minutes:

RESOLVED: To elect Cllr Richard Searl as Chairman for the 2022-2023 Council year.

252.

To Receive and Approve any Apologies for Absence

Minutes:

There were none.

253.

To Elect a Vice-Chair for the Council Year 2022/23

Minutes:

RESOLVED: To elect Cllr Jeff Beard as Vice-Chairman for the 2022-2023 Council year.

254.

To Receive Declarations of Personal and Prejudicial Interests

Minutes:

There were none.

255.

To Approve the Minutes of the Previous Meeting

Minutes:

RESOLVED: To approve the minutes of the meeting held Monday 14th March 2022.

256.

To Note any Matters Arising from the Minutes

Minutes:

Item 241 – Information about the ‘Heritage Room’ at Treharris Boys and Girls Club has been shared on the Council’s social media channels.

 

Item 243 – all four defibrillators funded by the Community Council are now operational in Bedlinog and Trelewis.

 

Item 243 – In relation to the street planters (previous item 228) – new summer plants will be installed in the next couple of weeks and the lamppost baskets will begin to be installed this week.

 

Item 243 – (previous item 231), it is understood that Cllr Colbran is in communication with MTCBC about the works to re-open the path from the Community Centre to the Rec.

 

 

257.

To Note the NOTICE of Co-option for the Trelewis Community Ward

Minutes:

Council noted the NOTICE of Co-option for the vacancy for the Trelewis Community Ward, which closes at 8pm Tuesday 24th May 2022.

258.

To Note the Appointment of an Internal Auditor for 2022/23

Minutes:

Council noted the appointment of the Internal Auditor for 2022/23.

259.

To Appoint Committees and Representatives on Outside Bodies

a)    Staffing Committee (3 Members) (Membership is currently Councillors Beard, Matthews and Searl)

b)    Community Council School Governor for Taf Bargoed Learning Partnership (1 Member) (Currently Councillor Matthews)

c)    MTBC Standards Committee (1 Member) (Currently Councillor Beard)

d)    One Voice Wales Area Committee (Currently Councillor Brown with a vacancy for a substitute member)

Minutes:

RESOLVED that: Membership for 2022/23 be as follows:

 

Staffing Committee (3 Members)

 

Membership to be Cllrs Beard, Matthews and Searl.

 

Community Council School Governor for Taf Bargoed Learning Partnership

 

Governor will be Cllr Matthews.

 

MTCBC Standards Committee (1 Member)

 

Member will be Cllr Beard.

 

One Voice Wales Area Committee (1 Member)

 

Member will be Cllr Brown with Cllr Dawson as reserve.

260.

To Review the Council's Risk Assessment Register

Minutes:

RESOLVED to approve the Council’s Risk Register for 2022/23

261.

To Receive Correspondence not specifically referenced on the Agenda (Decisions cannot be taken in relation to matters raised under this Agenda item)

Minutes:

The One Voice Wales Newsletter has been shared with Cllrs.

 

Bedlinog 79 Investigation Report from Merthyr Tydfil County Borough Council has been received in relation to the issues around a Right of Way in Stormtown, Trelewis.

 

The Community Council will be awarded a further 25k Allotment Improvement Grant from Welsh Government for the 2022-23 financial year. Land available in front of the old Bowls Pavilion to create raised allotment beds for community growing of fruit and vegetables. We need to identify an area in Trelewis for allotments, a previous social media post did not obtain suggestions from residents. A request is made for Cllrs to identify any suitable land and communication has been made with County Councillor Michelle Symonds also for suggestions for available space.

 

Cllr Symonds was in attendance and suggested an area in Stormtown which currently has some allotment beds that are out of use, the land being owned by Merthyr Valleys Homes.

 

An application for a 15k SETS grant is being made to MTCBC for the 2022-23 financial year – this would allow us to make improvements to the kickabout area and the opportunity for an outdoor gym area within the community.

 

Cllr Jago advised that a previous consultation has highlighted a requirement for outdoor gym equipment on the Rec, so this may be a suitable location.

 

Cllr Brown advised that equipment in wood material may not be suitable as there has been a lot of theft of wood materials from the area recently.

 

One Voice Wales has advised that 8 free training spaces are being funded by Welsh Government for each Community Council in Wales. This will support the Council in developing their training plan which must be published by Nov 2022 under the new regulations. The Clerk will be in contact with Cllrs to book appropriate training.

 

An approach has been made for the Council to take over the Trelewis OAP Hall – the Clerk and Cllr Beard are meeting with the Trustees on Wednesday 25th May to have a look at the building and will report back to Full Council in June, for Council to discuss the feasibility of taking ownership.

262.

To Approve Schedule of Meetings for Council Year 2022/23

Minutes:

RESOLVED to approve the schedule of meetings for Council year 2022/23.

263.

To Approve the Schedule of Regular Payments for Council Year 2022/23

Minutes:

RESOLVED to approve the schedule of regular payments for Council year 2022/23.

264.

To Approve the Cost of a Defibrillator Cabinet for Bedlinog Community Centre

Minutes:

RESOLVED to approve the £570 cost of a defibrillator cabinet for Bedlinog Community Centre.

 

Cllr Jago suggested that we may want to look at an alternative location for the defib as there is one close by at Bedlinog Rugby Club.

265.

To Approve the Members Code of Conduct

Minutes:

RESOLVED to approve and adopt the Members Code of Conduct.

266.

To Approve the Balance Sheet for FY 2021/22

Minutes:

RESOLVED to approve the Balance Sheet for FY 2021/22.

267.

To Approve the Bank Reconciliation for the Period Ended 31 March 2022

Minutes:

RESOLVED to approve the Bank Reconciliation for the period ended 31 March 2022 and the Bank Reconciliation for the period ended 05 May 2022.

268.

To Approve Payments and Accounts

Minutes:

RESOLVED to approve the payments and accounts dated 04/03/2022 to 31/03/2022 AND 01/04/2022 to 05/05/2022.

 

269.

To Approve the Amended Budget for Council Year 2022/23

Minutes:

RESOLVED to approve the amended budget for Council year 2022/23.

 

Cllr Beard suggested that as we progress through the year, we may want to consider placing some money in ear marked reserves for future elections so that in the event of an election being called in the future, it does not impact our budget.

270.

To Note the Draft Internal Audit Report for Council Year 2021/22 and Approve the Action Plan

Minutes:

RESOLVED to note the Draft Internal Audit Report for Council Year 2021/22 and to approve the Internal Audit Action Plan.

271.

Date of Next Meeting

Minutes:

The next meeting will be held Monday 13th June 2022, 6.15PM via Microsoft Teams.

 

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